What is a team?
All work in Maptionnaire takes place in a project team. All your questionnaires, materials and pages are organized under this team. Therefore each person working with your Maptionnaire questionnaires has to have team membership, which they can acquire by being invited to the team by another team member. Team members are assigned different roles, which enable them to undertake different actions, such as publish content or invite new members. We will automatically create a team for your organization when you first begin using Maptionnaire. For more information, please see this article that explains all the basics of how a team works.
What is the Teams module?
If you have purchased the Teams module, you can create a much more extensive team management structure with several subgroups, as shown in the image above. Teams and subgroups are always organized hierarchically.
The Teams module makes it easier for especially larger organizations, such as municipalities, to use Maptionnaire in multiple departments and project groups. Access to a team is invitation-only, which enables you to efficiently manage the access of project workers in different sectors of your organization. The members of a team will automatically inherit access to all subgroups of that team. However, please note that the team's materials are not automatically available in the subgroups.
It is important to understand that Teams is not a file organization system for the content you create with Maptionnaire. Rather, it is a way to manage the people working within your organization and to ensure that not automatically have access to all information across departments, which they may not be authorized to view.
How to create a new subgroup
Before creating a new subgroup, think about whether you need one. Remember that the Teams hierarchy is not intended to be a tool to organize your projects, but to organize the people working in them. If the same project group is to use the same materials (such as images and maps) in multiple projects or questionnaires, it may be more efficient to do all this work within one team or subgroup. You cannot move materials between teams or subgroups. However, if you create a subgroup for a team, all team members will be automatically granted access to the new subgroup.
In the example below, both groups below Imaginary City are subgroups. You can view the settings and members of subgroups by clicking Team settings.
To create a new subgroup, you must have the right to do so. You can see whether you have this right from your team's details, under the Members tab.
To create a new subgroup, simply click the Add subgroup button in the Subgroups tab. Give the group a name and a description and click Save. Then you can start creating content under the new subgroup and inviting new members. All members of a team or a subgroup that has a subgroup will automatically inherit rights to that subgroup. However, you need to confirm what email domains members will be using to log in separately.